Military Activation Policy

George Mason University provides students who are in “uniformed services” with several exceptions to normal policies in cases where the student must discontinue enrollment as a result of military deployment, mobilization, or change in duty assignment. ‘Uniformed services” includes persons on active duty in the Armed Forces, in the reserves, or National Guard. The policies listed below apply to any person called for duty for a period of more than 30 days.

A. Refund of tuition and required fees.

Students who are in the “uniformed services” and withdraw from all courses in a given term as a result of military deployment, mobilization, or change in duty assignment will receive a full refund of all tuition and fees. Click here to download the Tuition Refund Request Form.

If there are unpaid student account balances at time of deployment, the University will work with individual students on payment arrangements. No collection actions will occur during deployment; however, student must resolve any unpaid balances prior to subsequent enrollment.

*Remember if you are receiving an educational benefit from the Department of Veterans Affairs resubmit (change to request) the Veterans Registration Reporting Form to reflect the change.

Deferred Enrollment.

Accepted applicants may request to defer enrollment to the University for up to two consecutive semesters from the time of acceptance by making a request in writing to the Office of Military Services. To request a deferment for longer than two consecutive semesters, copy of the person’s military orders must be provided with the written request. Any deposits and/or payments paid by students who defer or discontinue enrollment because of military services will be fully refunded. Click here to download the Admission Deferral Request Form.

B. Room and Board.

Go to Housing and Residence Life located at Potomac Heights, and fill out the Agreement Release Request Form. Attach a copy of your orders.

C. Refund of Deposits.

Any deposits and/or payments paid by students who defer or discontinue enrollment because of military services will be fully refunded. Click here to download the Refund Request Form.

D. Academic Credit:

Withdrawal for the Term.  Students who are in the “uniformed service” and will be unable to complete the courses in which they are enrolled because of military deployment, mobilization, or change in duty assignment may withdrawal from all courses as of the effective date on their military orders. Students should contact the Office of the Registrar in order to process course withdrawals, and a copy of the military orders must be provided as documentation. Click here to download the Selective Withdrawal Form.

Incompletes.

Students may request an incomplete grade for military deployment, mobilization, or duty changes occurring in the final three (3) weeks of the course if they have satisfactorily completed more than 50% of the course requirements. A copy of the military orders must be provided to the Office of the Registrar as documentation. The deadline for removing an incomplete given on the basis of military service is the last day of the subsequent term, which includes the summer session. This option requires joint agreement of the student and faculty member(s).

E. Reinstatement of Students Returning from Military Service.

Students who withdrew from the University as a result of military deployment, mobilizations, or duty changes are entitled to return without having to re-qualify for admission so long as the student (a) returns after a cumulative absence of no more than three years, and (b) notifies the Office of Military Services of the intent to return to the University not later than three (3) years after the completion of military service obligation. The student must provide the Office of Military Services with a copy of their military orders to substantiate the end of duty date.

Students who were on academic probation or suspension when they left the University for active military duty, and who have been absent for one semester or more, must speak with their campus Dean of Students prior to enrollment. Such review may result in denial of admission or conditional re-entry.

Reinstatement into Specific Program of Study.

When a student with a declared major wishes to return to the same program at the University after an absence of more than three years, the course work taken prior to withdrawal must be reviewed by an advisor/academic unit head prior to the student’s re-enrollment. This counseling is required to assure that the previously completed coursework is current and applicable to the major. The adviser will assist the student to develop an appropriate academic plan for degree completion. Students without declared majors wishing to return to study should consult with an adviser in Student Services to receive assistance in developing an academic plan.

Textbook Refunds.

Textbooks purchased from the Bookstore may be returned to the bookstore for a full refund or credit, bring your receipts, copy of your orders, and valid military identification card.
Published  June 2011 – Office of Military Services